Careers at the American Technion Society

The American Technion Society provides critical support to the Technion-Israel Institute of Technology, ranked among the world’s leading science and technology universities. Become part of the team!

The ATS is an equal opportunity employer.

We are currently hiring for the following position (click to expand):

 

Advancement Associate, Advancement Services (New York, NY)

The Advancement Associate demonstrates an understanding of the principles of financial operational and analysis reporting. S/he is part of the Advancement team that ensures philanthropic gifts are accepted, recorded, receipted and reported in a timely and accurate manner. The Advancement Associate maintains a standard of accuracy and efficiency with a significant level of confidentiality due to the sensitive donor/constituent client information relative to gift processing. Reporting to the Director of Advancement, the Advancement Associate has duties that include but are not limited to:

Gift Recording
• Processes batches to record gifts into Raiser’s Edge software as advised.
• Accurately calculates and applies any Quid Pro Quo or other amount that may reduce the tax deductibility of a gift.
• Ensures workflow meets monthly close deadlines and other financial deadlines, checking work to ensure recordings are accurate and timely.
• Creates a manual batch to process gifts for approvals for manual gift transactions.
• Records expectancies, revocable and irrevocable trusts, and other planned giving instruments.
• Supports special events planning to ensure accuracy in recording event gift income, inventory of auction items, and cash reconciliation.
• Ensures all In Memory Of and In Honor Gifts are recorded accurately with timely acknowledgment.
• Records and reviews major gift entries as well as reviews and interpret gift agreements to ensure accurate processing.
• Acknowledges and responds to all matching gift inquires.
• Researches possible matching gift opportunities

Compliant Receipts – IRS and other regulatory agencies
• Ensures accuracy in receipts is compliant with governing laws and regulations.
• Handles special receipt requests when needed.
• Assists the Finance Office with yearly audits.
• Handles all broker to Finance Office stock transfers.

Constituent Records
• Creates new biographical entities for individuals and organizations needed.
• Researches and maintains all levels of financial and biographical information for individuals, corporations, and foundations.
• Maintains flexibility in regards to enhancements to current processes/policies and implements new modifications.
• Searches for lost alumni.
• Creates segmented, dynamic mail lists.
• Processes NCOA updates.
• Generate Raiser’s Edge reports
• Assist with other technical tasks

Requirements
• Three to five years related experience in a non-profit gift administration, or similar organization.
• Experience with Raiser’s Edge NXT.
• Experience with recording a variety of philanthropic gifts.
• Strong skills with Microsoft especially Word, Excel and Outlook required
• Must be energetic, self-motivated, detail-oriented with strong interpersonal and writing skills and ability to manage multiple tasks in a fast-paced environment
• Ability to demonstrate a working knowledge of standards related to gift administration such as CASE Standards, FASB Accounting rules, and IRS guidelines.

To apply for this job, please submit resume and cover letter and click on this link: https://workforcenow.adp.com/jobs/apply/posting.html?client=ats&ccId=19000101_000001&type=MP&lang=en_US

 
 

Development Program Associate (Chicago, IL)

The Development Program Associate serves as the primary development and administrative support for the (Regional office) Resource Development team. This position is located in Chicago, IL.

Primary Duties Include
• The Development Program Associate will manage an extensive calendar, prepare briefs, agendas, and correspondence for the Resource Development team. This will also include making all travel arrangements for RD staff when international and/or domestic visits arise.
• In partnership with the Events/Programs department, assist with developing schedules and itineraries including transportation and accommodations for visiting Technion faculty.
• The Development Program Associate is responsible for the preparation of materials, presentations, minutes or meeting summaries, putting together special reports regarding fundraising goals and initiatives, and conducting research, as required, for reports.
• The incumbent will help identify and develop systems to facilitate the smooth functioning of the Resource Development office and the implementation of organizational objectives. Particularly important are information management and tracking systems. This will include entering data into donor CRM system in a timely fashion.
• The Development Project Assistant ensures well-coordinated relationships with ATS colleagues and external parties and interfaces with senior ATS employees on a consistent basis.
• In collaboration with other senior staff of Resource Development, the Development Project Assistant participates in the implementation, planning, and coordination of special projects, strategic initiatives, and other related duties as assigned.
• Field telephone calls, receive and direct visitors. Respond to contacts as an intermediary.
• Help plan and execute events including sourcing venues, choosing menus, creating invites, name badges and anything else needed to provide a smooth event.
• Process invoices for approval and send to NY office for payment. Monitor petty cash. Office management tasks including ordering office and kitchen supplies and managing office equipment.
• Other tasks as needed.

Requirements
• Bachelor’s degree and/or its equivalent required. Minimum of 2 years’ related experience required.
• Highly proficient in Microsoft Outlook, Word, Excel and PowerPoint. Mac background a plus. Raiser’s Edge/CRM experience preferred.
• Experience in a non-profit fundraising/University development program setting preferred.
• Demonstrated excellence in a variety of competencies including: teamwork, analytical thinking and client/customer awareness. Project management experience highly preferred.
• Excellent organizational, interpersonal, oral and written communication skills, including a high level of attention to detail and active listening skills.
• Must possess the ability to work independently in a dynamic team environment with a demonstrated ability to effectively partner with a diverse group of administrators.
• The successful candidate must possess the capacity to work well with varying levels of management and be flexible in nature, while exercising independent decision-making and discretion.
• The ability to set priorities and work with diplomacy and efficiency in a high demand environment is essential.
• Must be able to handle confidential information with excellent judgement and discretion.
• Must have a passion for excellent customer service and commitment to exceptional work quality.

To apply for this job, please submit resume and cover letter and click on this link: https://workforcenow.adp.com/jobs/apply/posting.html?client=ats&ccId=19000101_000001&type=MP&lang=en_US

 
 

Development Program Associate (Newton, MA)

The Development Program Associate serves as the primary development and administrative support for the (Regional office) Resource Development team.

Primary Duties Include:
• The Development Program Associate will manage an extensive calendar, prepare briefs, agendas, and correspondence for the Resource Development team. This will also include making all travel arrangements for RD staff when international and/or domestic visits arise.
• In partnership with the Events/Programs department, assist with developing schedules and itineraries including transportation and accommodations for visiting Technion faculty.
• The Development Program Associate is responsible for the preparation of materials, presentations, minutes or meeting summaries, putting together special reports regarding fundraising goals and initiatives, and conducting research, as required, for reports.
• The incumbent will help identify and develop systems to facilitate the smooth functioning of the Resource Development office and the implementation of organizational objectives. Particularly important are information management and tracking systems. This will include entering data into donor CRM system in a timely fashion.
• The Development Project Assistant ensures well-coordinated relationships with ATS colleagues and external parties and interfaces with senior ATS employees on a consistent basis.
• In collaboration with other senior staff of Resource Development, the Development Project Assistant participates in the implementation, planning, and coordination of special projects, strategic initiatives, and other related duties as assigned.
• Field telephone calls, receive and direct visitors. Respond to contacts as an intermediary.
• Help plan and execute events including sourcing venues, choosing menus, creating invites, name badges, logistics and anything else needed to provide a smooth event.
• Perform administrative duties including but not limited to: filing, mailings, email communications, office management and process invoices/billing, supplies, office equipment, etc. Monitor petty cash.
• Other tasks as needed.

Qualifications
• Bachelor’s degree and/or its equivalent required. Minimum of 3 years’ related experience required.
• Highly proficient in Microsoft Outlook, Word, Excel and PowerPoint. Mac background a plus. Blackbaud/Raiser’s Edge CRM database experience preferred.
• Experience in a non-profit fundraising/University development program setting preferred.
• Demonstrated excellence in a variety of competencies including: teamwork, analytical thinking and client/customer awareness.
• Project management experience and/or event planning experience preferred.
• Excellent organizational, interpersonal, oral and written communication skills, including a high level of attention to detail, proactive/motivated self-starter and active listening skills.
• Must possess the ability to work independently in a dynamic team environment with a demonstrated ability to effectively partner with a diverse group of administrators.
• The successful candidate must possess the capacity to work well with varying levels of management and be flexible in nature, while exercising independent decision-making and discretion. Experience speaking with donors a plus.
• The ability to set priorities and work with diplomacy and efficiency in a high demand environment is essential.
• Must be able to handle confidential information with excellent judgement and discretion.
• Must have a passion for excellent customer service and commitment to exceptional work quality.

To apply for this job, please submit resume and cover letter and click on this link: https://workforcenow.adp.com/jobs/apply/posting.html?client=ats&ccId=19000101_000001&type=MP&lang=en_US