Board & Development Associate

New York, NY

The American Technion Society (ATS) is currently seeking a Board & Development Associate to join their growing organization. This position is based in the New York office but is able to work remotely the majority of the time.

The American Technion Society

The American Technion Society (ATS) supports visionary education and world-changing impact through the Technion-Israel Institute of Technology. Based in New York City, they represent thousands of US donors, alumni and stakeholders who invest in the Technion’s growth and innovation to advance critical research and technologies that serve the State of Israel and the global good. Over more than 80 years, their nationwide supporter network has funded new Technion scholarships, research, labs, and facilities that have helped deliver world-changing contributions and extend Technion education to campuses on three continents.

Your Role

The Board & Development Associate (BDA) role is a unique opportunity to blend one’s experience with a personal desire to play a role in the continued success of the ATS, specifically in support of administrative projects for the development & donor relations teams and the National Board.

Reporting to the Director of Leadership and Organizational Development, the Associate will support the annual processes and meetings of the National Board, and support development and donor relations projects on a flexible, ad-hoc basis. The ideal candidate will be a person who has a positive and enthusiastic attitude, is confident working in a fast-paced and highly collaborative environment, meets deadlines with a focused attention to detail and exhibits strong organizational, creative, and analytical skills.

Duties include, but are not limited to, the following:

  • Supports the coordination and administration of our National Board activities including the Fall and Spring National Board of Directors meetings (in-person), Board activities in between meetings (virtual), governance processes, Board tools, resources and calendars, and other initiatives as needed.
  • Supports the planning and management of Board and staff events in conjunction with the NY based organizational development and programs departments.
  • Responsible for overseeing annual operations and governance processes for the National Board and lay leadership.
  • Supports lay leader engagement by coordinating the logistics, and the creation and distribution of agendas and minutes, for virtual lay leader activities.
  • As needed, utilize the ATS database (Raisers Edge) to maintain accurate records of all donor interactions, individuals’ programmatic interests, trends in giving and type of support to solicit.
  • As needed, partner with a broad range of ATS staff to support the needs of the executive assistant, fundraisers, donor relations, and stewardship staff.
  • Travel yearly for ATS professional staff institutes; regional travel for events may be required.
Your Expertise
  • Strong organizational skills and attention to detail, with the ability to remain flexible.
  • Excellent interpersonal, oral, and written communication skills.
  • Skilled at working in a fast-paced environment and prioritizing tasks to meet time sensitive needs of internal and external stakeholders.
  • A strategic thinker with a strong work ethic and high level of integrity and ethics.
  • Ability to work independently and in a dynamic team environment while partnering with a diverse group of stakeholders.
  • Strong skills in Microsoft Office suite.
  • Prior non-profit development experience working with board members or donors is ideal.
  • Bachelor’s degree or its equivalent experience required.
  • Experience and appreciation for technology.
  • Blackbaud/Raisers Edge database experience preferred.
  • A strong connection to ATS’ mission.

*Successful candidates are required to be fully vaccinated for Covid-19, absent medical or religious accommodations

Salary range: $65,000 to $80,000

Have we described a role that you have been seeking, along with a set of skills you possess? If so, we’d like to hear from you immediately. Please forward your resume and cover letter to mkolev@operationsinc.com.


Gift Administration Specialist

New York, NY

The American Technion Society (ATS) is currently seeking a Gift Administration Specialist. This position is based 4 days a week in the NYC office.

The American Technion Society

The American Technion Society (ATS) supports visionary education and world-changing impact through the Technion-Israel Institute of Technology. Based in New York City, they represent thousands of US donors, alumni and stakeholders who invest in the Technion’s growth and innovation to advance critical research and technologies that serve the State of Israel and the global good. ATS employs a staff of 60 + that work from New York and in regional offices across the United States.

Your Role

Reporting to the Assistant Director, Database Services & Gift Administration the Gift Administration Specialist is responsible for coordinating all gift administration processes. The incumbent is also tasked with performing other related duties as assigned to support the overall mission of the Advancement Services Team to record and report on all Gifts (online gifts, direct mail gifts, etc) timely, accurately, and completely.

Duties include, but are not limited to, the following:

Gift Processing: 80%

  • Responsible for electronic check deposit and credit card processing.
  • Records pledges and cash receipts, ensuring that reviews and approvals are in place and supporting documents are complete and in order.
  • Handles valid gift adjustments, regular pledge billing, and tax letter preparation.
  • Assists with monitoring of outstanding pledges including reporting of slow payers to management after coordinating closely with the fundraisers.
  • Performs research, analysis and reporting on gifts and donor accounts.
  • Assists with preparing relevant gift schedules for the annual external audit.
  • Maintains accurate records in Raiser’s Edge and ensures the integrity of all gift processing data.
  • Ensures workflow meets monthly close deadlines and other financial deadlines

Other: 20%

  • Partners with Development team staff and internal stakeholders on any gift inquiries; responds to requests submitted to the Gifts email inbox and Happy Fox tickets.
  • Completes other special projects as assigned.
Your Expertise
  • Bachelor’s degree or an equivalent combination of education and two years’ experience in a university, fundraising or development office of a not-for-profit preferred.
  • Data entry and administrative experience is a plus.
  • Highly proficient in Microsoft Office (Excel, Word, Outlook); experience with data entry in Raiser’s Edge a plus.
  • Detail oriented, organized, analytical, with strong verbal and written communication skills.
  • Demonstrated ability to provide excellent customer service; ability to work with multiple stakeholders and personalities.
  • Basic knowledge of financial analysis, gift reporting policies and procedures preferred.
  • Quick learner; ability to interpret, apply and streamline a variety of complex policies and procedures with minimal guidance.
  • Must be able to handle confidential information with excellent judgement and discretion.
  • Understand the sense of urgency around specific tasks or projects and the ability to prioritize and re-prioritize, as needed.
  • Able to manage time well, juggle multiple priorities, and meet deadlines.

Salary range: $60,000 to $75,000

Have we described a role that you have been seeking, along with a set of skills you possess? If so, we’d like to hear from you immediately. Please forward your resume and cover letter to mkolev@operationsinc.com.


Planned Giving Assistant Director

The American Technion Society (ATS) is currently seeking a Planned Giving Assistant Director to join their growing organization. This position is a remote based position.

The American Technion Society

The American Technion Society (ATS) supports visionary education and world-changing impact through the Technion-Israel Institute of Technology. Based in New York City, they represent thousands of US donors, alumni and stakeholders who invest in the Technion’s growth and innovation to advance critical research and technologies that serve the State of Israel and the global good. ATS employs a staff of 60 + that work from New York and in regional offices across the United States.

Your Role

Reporting to the Executive Director of Planned Giving, the Planned Giving Assistant Director is a key member of the Planned Giving team. This donor centric division of ATS works with other planned giving staff on national planned giving activity. The incumbent’s primary goal will be to increase both planned giving donors and activity relating to planned giving. Candidate will work closely with planned giving staff, marketing, donor relations, stewardship, programs, as well as with lay leaders.

Duties include, but are not limited to, the following:

  • Create and implement a planned giving marketing plan.
  • Design and execute a stewardship plan for the planned giving department.
  • Build out the legacy society (the Genesis Circle) with the goal of increasing membership annually.
  • Manage the relationships with the external planned giving vendors, including but not limited to budget, design, and contents.

Marketing and Communications: 60%

  • Redesign the planned giving materials that includes proposals, bequest letters, planned gift acknowledgement letters, legacy invitations, attorney letters and letters of inquiry.
  • Develop planned giving seminars for different audiences.
  • Write ongoing internal marketing pieces for direct mail, email, and for local chapter mailings.
  • Track effectiveness of planned giving marketing and communication channels.

Stewardship: 30%

  • Build and brand the legacy society, including but not limited to, developing a new brand, creating invitation packets, requesting proper documentation, developing acknowledgement letters, maintaining an updated membership list, creating ongoing methods to steward these donors with birthday cards, personal notes and Technion information.
  • Oversee acknowledgements of all planned gifts and bequests.
  • Develop and execute annual stewardship events for legacy society members with the goal of maximizing attendance and providing outstanding programming.
  • Draft promotional materials to encourage attendance to stewardship events.

Board Engagement: 10%

  • Support the Executive Director on work directly related to engagement of the Board’s Planned Giving Committee.
  • Coordinate the activities of the Planned Giving Ambassador Program with the fundraisers and local ambassadors to secure legacy gifts. Collaborate with other fundraisers to expand the ambassador program.
Your Expertise
  • Bachelor’s degree required.
  • Minimum of 5 years of relevant experience in writing persuasive marketing materials.
  • Experience with writing, drafting and editing donor letters, proposals, direct mail, and email marketing that have resulted in increased donations or revenue.
  • Excellent interpersonal, oral, and written communication skills.
  • Skilled at working in a fast-paced environment and prioritizing tasks to meet time sensitive needs of internal stakeholders.
  • A strategic and critical thinker with a strong work ethic and high level of integrity and ethics.
  • Ability to work independently in a dynamic team environment.
  • Strong skills in Microsoft Office suite.

*Successful candidates are required to be fully vaccinated for Covid-19, absent medical or religious accommodations

Salary range: $85,000 to $100,000

Have we described a role that you have been seeking, along with a set of skills you possess? If so, we’d like to hear from you immediately. Please submit your resume and cover letter below.


Press and Editorial Assistant

The American Technion Society (ATS) is currently seeking a Press and Editorial Assistant to join their growing organization. This position is a remote based position.

The American Technion Society

The American Technion Society (ATS) supports visionary education and world-changing impact through the Technion-Israel Institute of Technology. Based in New York City, they represent thousands of US donors, alumni and stakeholders who invest in the Technion’s growth and innovation to advance critical research and technologies that serve the State of Israel and the global good. ATS employs a staff of 60 + that work from New York and in regional offices across the United States.

Your Role

This position is responsible for proofing, editing and writing a variety of content, ensuring the style is appropriate and accessible for the intended audience. The successful incumbent is skilled at project management and working with a variety of stakeholders.

Duties include, but are not limited to, the following:

  • Heavy proofing/editing (for grammar, punctuation, etc.) of Marketing materials.
  • Writes content for editorial, impact stories, letters to donors, press releases, social media, obituaries, and collateral pieces, ensuring complicated matters are written in a digestible manner to the targeted audience.
  • Ensures accuracy of facts, statistics, and information background used in all content; utilizes existing systems and tools for research and information gathering.
  • Conducts research to grow the press database.
  • Communicates copy readiness and edits with appropriate stakeholders.
  • Follows project timelines; ensures all copy writing deadlines as met.
  • Communicates with stakeholders including fundraisers, donors, and other members of the team to drive projects forward.
  • Assists with administrative tasks for the department.
Your Expertise
  • Bachelor’s Degree in English, Communications, or related field preferred.
  • 2+ years of related work experience.
  • Strong written and verbal communication skills with a wide variety of stakeholders.
  • Ability to multi-task and meet deadlines is a must.
  • Ability to work independently but also be a team player.
  • Highly organized with a systematic approach to process.
  • Meticulous attention to detail required.
  • Comfortable exercising independent decision-making and discretion.
  • Computer savvy and proficient in Microsoft Word, Outlook, and Google Docs.
  • Quick learner and able to grasp new concepts and systems with ease.
  • Interest in science and medicine, and knowledge of related terminology is a plus.

*Successful candidates are required to be fully vaccinated for Covid-19, absent medical or religious accommodations

Salary range: $60,000 to $75,000

Have we described a role that you have been seeking, along with a set of skills you possess? If so, we’d like to hear from you immediately. Please submit your resume and cover letter below.


Senior Director, Marketing & Communications

The American Technion Society (ATS) is currently seeking a Senior Director, Marketing & Communications to join their growing organization. This position is a hybrid-based position in New York City.

The American Technion Society

The American Technion Society (ATS) supports visionary education and world-changing impact through the Technion-Israel Institute of Technology. Based in New York City, they represent thousands of US donors, alumni and stakeholders who invest in the Technion’s growth and innovation to advance critical research and technologies that serve the State of Israel and the global good. ATS employs a staff of 60 + that work from New York and in regional offices across the United States.

Your Role

Reporting to the Chief Advancement Officer, the Senior Director leads the Marketing & Communications team which works to conceive, shape, and integrate innovative and effective strategies that will 1) grow the ATS donor base and lead generation in order to “feed the major donor pipeline” in partnership with Programs and Research colleagues 2) support development team in acquiring major gifts ($100K +) fundraising efforts; 3) retain donors; 4) amplify the Technion’s brand in the US at a local and national level; 5) create compelling, engaging and high-quality pieces to help programs and development staff recruit supporters.

Playing a highly visible role in the organization, the Senior Director partners closely with members of the Senior Leadership Team (SLT) to determine the overall marketing and communications strategy and is responsible for the successful implementation of strategic and operational plans related to such strategy. The position oversees the direct response programs and ensures the department functions to meet its own goals as well as serve as an internal agency for ATS.

Duties include, but are not limited to, the following:

Core Responsibilities

  • In consultation with the CEO and the Senior Leadership Team (SLT) develop a strategic marketing direction for philanthropic success that includes, (a) reaching specific audiences, geographies and constituencies defined by ATS as priorities; (b) developing ways of disseminating the ATS’s core philanthropic message; (c) supporting targeted efforts, including the Technion’s Centennial in 2024.
  • Works closely with ATS fundraising team ensure coordination, collaboration and alignment around the philanthropic goals of the organization.
  • Create a consistent strategic vision for all content and communications plans that support ATS fundraising efforts, inclusive of direct marketing, digital media, specific donor communications, philanthropic priority “white papers”, language included in ATS donor proposals, communications for ATS programs, donor acknowledgements, announcements of major gifts, newsletters, VIP communications, Technion Fund and specific project reports.
  • Advises the CEO on marketing and communications approaches to support broader interest and awareness of key Technion priorities to reach high value audiences.
  • Develops plans to make key Technion leaders part of the “brand,” as world-renowned thought leaders whose opinions will be featured in media that has exposure to prospective major donors.

Management:

  • Manage a team of 5 staff members.
  • Build efficiency and capacity of the marketing and communications team.
  • Lead collaborative and cross- departmental efforts on a variety of initiatives and projects.

Digital:

  • Conceive strategy and manage implementation for all digital platforms.
  • Oversee online fundraising program from planning, donation to implementation.
Your Expertise
  • Bachelor’s Degree in English, Communications, or related field preferred.
  • 10+ years of related work experience.
  • Experience with successfully executing a national marketing campaign.
  • 5 years of experience in email marketing and direct mail.
  • Strong written and verbal communication skills with a wide variety of internal and external stakeholders.
  • Highly organized with a systematic approach to process, with the ability to multitask and meet deadlines.
  • Interest in science and medicine, and knowledge of related terminology is a plus as well as a connection to ATS’s mission.

*Successful candidates are required to be fully vaccinated for Covid-19, absent medical or religious accommodations

Salary range: $150,000 to $175,000

Have we described a role that you have been seeking, along with a set of skills you possess? If so, we’d like to hear from you immediately. Please submit your resume and cover letter below.


The American Technion Society client is an equal opportunity employer. M/F/H/V

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